• Put all your important dates and numbers in your planner or smartphone.
•Pick up the rest of the papers and ask
yourself, “Do I need this? Does it help to
make a better living? In case I need it, would
I be able to find it on the Internet?”
•Create a few categories for these
papers—no more than 10—including
finance, insurance, marketing, tax records,
education, travel and family.
• Choose a subcategory for each of your
categories. For example, under “finance” you
could list the names of your banks, investments and loans.
• For an easy and attractive filing system, use color coding: green for money,
yellow for marketing, red for loans.
Once you've finished this basic organizing project, consider these tips to stay on
track moving forward.
• Post your goals. An organized office will
motivate you, and you’ll find you have more
energy to accomplish your goals and become a
successful entrepreneur. “Why do you want to
get organized?” is a question only you can
answer. It could be that you want to have more
leisure time, make more money, have more
family time or less stress, etc.
• Use one calendar to consolidate your
professional and personal appointments. At
the beginning of a new year, write down
important events, birthdays, anniversaries,
doctor and dentist appointments, and so on.
Don’t forget to schedule fun time with your
family and friends, and “do nothing” days.
• Get an errand basket. You have all the
tools—your phone, planner, a to-do list—and
now you are ready to get an errand basket or
container ready. Keep your errand basket by
your front door. Fill it with things that you
need to take with you: items to return to a
store, library books, dry cleaning, your shopping list. When you walk out the door, check
the errand basket.
Maintaining your office and your filing
system is important. Assign one hour per
week to file your papers and clear the clutter
that accumulates through the week. Make
your office beautiful and inviting, even if you
don’t have clients coming. Frame a few inspirational quotes; display a couple of pictures of
your kids, grandkids or somebody you love.
If you feel overwhelmed, hire a professional to get you on track. With a few simple
systems in place, you will find yourself
being less stressed and more creative and
Ranka Burzan is the owner of Solutions
Organizing Simple ( solutionsorganizing.com)
and the author of several books on organizing.
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